Vendor Management for Hospitality Businesses
Hospixo helps restaurants, cafes, hotels, pubs, and multi-branch hospitality businesses manage vendor relationships, procurement requests, quotations, purchase orders, invoices, and delivery performance from one place.
THE CHALLENGE
A structured, data-driven approach to vendor management.
THE SOLUTION
Track delivery accuracy, price stability, quality issues, delays, invoice mismatch, and rejection rate.
Compare vendor quotes by item, price, quantity, delivery timeline, and quality rating.
Upload invoices manually or through OCR-assisted capture to reduce manual entry.
Record received quantity, rejected quantity, damaged items, and delivery remarks.
Create purchase orders from approved requests and send them to vendors through configured channels.
Manage vendor details, categories, GST, payment terms, delivery areas, and branch eligibility.
HOW IT WORKS
Branch manager raises a purchase request.
Procurement team compares vendors and quotes.
Manager approves vendor, quantity, and budget.
Purchase order is generated and shared.
Store manager records goods received note.
Invoice is uploaded, matched, and sent to finance approval.
Analyze supplier pricing, quality, delivery performance, and purchasing trends to make smarter procurement decisions.
SUPPLIER PERFORMANCE INDEX
| Vendor Name | Category | Price Index | Delivery | Quality | Status |
|---|---|---|---|---|---|
| Alpine Dairy Co. | Dairy | 92.4 | 98% | 4.8/5 | PREFERRED |
| GreenLeaf Produce | Produce | 88.1 | 94% | 4.5/5 | ACTIVE |
| Heritage Meats | Proteins | 104.2 | 82% | 4.9/5 | AT RISK |
Procurement Savings
₹24.8L
+8.2% vs last month
On-Time Delivery
96.4%
Stable performance
Quality Compliance
99.1%
Top tier rating
Price Variance
-2.4%
Below market avg
Suggesting vendor swap for dairy based on a 12% price trend drop in regional markets.
Flagging Heritage Meats due to a 15% decrease in reliability scores over 14 days.
Consolidate produce orders across 4 branches to unlock tier-2 volume pricing.
WHO BENEFITS
Better control over spending, vendor pricing, and procurement approvals.
Faster purchase requests and less manual communication.
Clear visibility of quotes, item pricing, pending orders, and delivery status.
Cleaner invoice matching and payment approval records.
HOSPIXO INTELLIGENCE
Global dairy prices increased 12%. Alternate vendor 'DairyDirect' offers 8% lower rates.
Fresh Cart failed delivery 3 times this month. Risk level high for critical supplies.
Current poultry consumption suggests stock-out in 48h. Place order now.
Consolidate orders from 4 vendors into 1 to save ₹12k in logistics costs.
Hospixo helps businesses compare vendors, structure approvals, and improve purchasing visibility.
Request a Vendor Management Demo
